Privacy Policy

1. Introduction

Welcome to Viridium.AI, Inc. (“Viridium.AI,” “we,” “us,” or “our”). Protecting your privacy is a priority for us. This Privacy Policy explains how we collect, use, share, and protect personal information when you access our website, services, and related platforms (collectively, the “Services”). This Privacy Policy complies with applicable data protection laws, including the General Data Protection Regulation (GDPR) for individuals in the European Economic Area (EEA) and the United Kingdom, the California Consumer Privacy Act (CCPA) for California residents, and other relevant data protection regulations. By using our Services, you acknowledge that you have read and understand this Privacy Policy.

2. Information We Collect

The categories of personal information we collect depend on how you interact with our Services. We collect personal information from various sources, including directly from you, automatically through your interactions with our Services, and from third parties.

2.1 Personal Information You Provide to Us

We collect personal information that you provide when you:

• Sign up for an account or subscribe to our Services
• Request information, customer support, or interact with us
• Register for events, newsletters, or marketing communications
• Apply for a job at Viridium.AI

This information may include:

• Contact details (e.g., name, email address, phone number, job title, company name)
• Account information (e.g., username, password, preferences)
• Billing and payment information (if applicable)
• Professional and employment details (for job applicants)

2.2 Information We Collect Automatically

When you use our Website or Services, we may automatically collect certain information, such as:

• Device and browser information (e.g., IP address, operating system, browser type, language preferences)
• Usage data (e.g., pages visited, links clicked, time spent on the site)
• Cookies and tracking technologies (see Section 6 for more details)

We use this information to analyze trends, enhance security, and improve our Services.

2.3 Information from Third Parties

We may collect personal information about you from:

• Business partners and service providers that help us deliver our Services
• Publicly available sources such as LinkedIn or industry directories
• Marketing and analytics providers that help us understand user behavior

We ensure that any data received from third parties complies with applicable privacy laws.

3. How We Use Your Information

We use the personal information we collect for the following business and operational purposes:

3.1 Providing and Improving Our Services

• To operate, maintain, and improve our Website and Services
• To personalize user experiences and provide relevant content
• To process transactions and manage billing where applicable
• To provide customer support and respond to inquiries

3.2 Communication and Marketing

• To send service-related communications, including updates and security alerts
• To send marketing communications about our products, services, events, and promotions (you may opt out at any time)
• To personalize marketing messages based on your interactions with our Services

3.3 Security and Compliance

• To monitor and protect against fraud, unauthorized access, and security threats
• To comply with legal obligations, regulatory requirements, and law enforcement requests
• To enforce our terms of service and other agreements

3.4 Business Operations and Analytics

• To analyze trends and gather insights to improve our Services
• To conduct internal research and develop new features and products
• To evaluate job applications and manage recruitment processes

We process personal information based on legitimate interests, contractual necessity, user consent, or legal obligations, as required by applicable privacy laws.

4. How We Share Your Information

We do not sell your personal information. However, we may share your information with third parties in the following circumstances:

4.1 Service Providers and Business Partners

We may share your information with trusted third-party service providers who assist us in operating our business, including:

• Cloud hosting and IT services (e.g., Microsoft Azure)
• Customer support and communication tools
• Analytics and marketing platforms
• Payment processing providers (if applicable)

These service providers are contractually obligated to protect your data and only use it for the services they provide to us.

4.2 Legal and Compliance Obligations

We may disclose your personal information when required to:

• Comply with legal obligations, such as responding to subpoenas or regulatory requests
• Protect our rights, privacy, safety, or property, as well as those of our users and partners
• Enforce our agreements, including investigating potential violations

4.3 Business Transfers

In the event of a merger, acquisition, sale of assets, or similar business transaction, your personal information may be transferred to a successor entity. We will take reasonable steps to notify you of any such transfer and any changes to this Privacy Policy.

4.4 Aggregated and De-identified Data

We may share aggregated or de-identified information that does not personally identify you for business research, analytics, or marketing purposes.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including:

• Providing and maintaining our Services
• Complying with legal, regulatory, tax, accounting, or reporting requirements
• Resolving disputes and enforcing our agreements
• Conducting security monitoring and fraud prevention

When determining the retention period for personal data, we consider the following factors:

• The nature and sensitivity of the data
• Legal and contractual obligations
• Potential risks from unauthorized use or disclosure

Once personal information is no longer needed, we securely delete or anonymize it. If deletion is not immediately possible (e.g., due to backup storage limitations), we implement measures to protect it until it can be removed.

6. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our Website and Services.

6.1 What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help us recognize users, remember preferences, and improve website functionality.

6.2 Types of Cookies We Use

• Essential Cookies – Necessary for core website functionality (e.g., security, login authentication).
• Analytics Cookies – Help us understand how visitors interact with our Website and improve performance.
• Marketing Cookies – Used to track browsing activity and provide personalized advertising.
• Functional Cookies – Enhance user experience by remembering preferences and settings.

6.3 Managing Cookies

You can control or disable cookies through your browser settings. However, disabling certain cookies may affect the functionality of our Website.

To learn more about managing cookies, visit Cookie Policy.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

7.1 Security Measures We Use

• Encryption – We use encryption protocols to secure data transmission and storage.
• Access Controls – Restricted access to personal data based on role-based permissions.
• Regular Security Audits – Periodic assessments of our security infrastructure.
• Monitoring and Threat Detection – Continuous monitoring to identify and respond to security threats.

7.2 Limitations of Security Measures

While we take significant steps to protect your data, no security measures are completely foolproof. If you suspect any security vulnerabilities or unauthorized access, please contact us immediately at globalDPA@viridium.ai.

8. Your Rights and Choices

Depending on your location and applicable data protection laws, you may have certain rights regarding your personal information.

8.1 Your Rights Under GDPR (for EEA and UK Residents)

If you are located in the European Economic Area (EEA) or the United Kingdom, you have the right to:

• Access – Request a copy of the personal data we hold about you.
• Correction – Request corrections to inaccurate or incomplete data.
• Erasure – Request deletion of your personal data under certain conditions.
• Restriction of Processing – Request limitations on how we process your data.
• Objection to Processing – Object to processing based on legitimate interests or direct marketing.
• Data Portability – Request a copy of your data in a structured, machine-readable format.
• Withdraw Consent – Withdraw consent where processing is based on consent.

8.2 Your Rights Under CCPA (for California Residents)

If you are a California resident, you have the right to:

• Know – Request disclosure of the categories and specific pieces of personal information we collect.
• Delete – Request deletion of your personal data, subject to exceptions.
• Opt-Out of Sale – We do not sell your personal data, but you may opt out of certain data sharing practices.
• Non-Discrimination – Exercise your rights without discrimination.

8.3 How to Exercise Your Rights

To exercise your rights, please contact us at globalDPA@viridum.ai with your request. We may require identity verification before processing your request.

9. International Data Transfers

Viridium.AI operates globally, and your personal information may be transferred to, processed, and stored in countries outside of your home jurisdiction, including the United States and other regions where our service providers operate.

9.1 How We Protect International Transfers

When transferring personal data across borders, we take appropriate measures to ensure compliance with applicable data protection laws. These measures may include:

• Standard Contractual Clauses (SCCs) – We use European Commission-approved contractual clauses for data transfers outside the EEA and UK.
• Adequacy Decisions – When applicable, we transfer data to countries recognized as having adequate data protection standards.
• Technical and Organizational Safeguards – Encryption, access controls, and other security measures to protect transferred data.

By using our Services, you acknowledge that your data may be transferred and processed outside of your jurisdiction under the protections outlined in this Privacy Policy.

10. Third-Party Links and Services

Our Website and Services may contain links to third-party websites, applications, or services that are not owned or controlled by Viridium.AI.

10.1 Third-Party Websites

• These websites operate under their own privacy policies, and we are not responsible for their data practices.
• We recommend reviewing the privacy policies of any third-party services before providing them with personal information.

10.2 Third-Party Integrations

• Some of our Services may integrate with third-party platforms (e.g., cloud storage, analytics tools).
• These third parties may collect and process your data independently based on their policies.

This Privacy Policy applies only to Viridium.AI and does not cover third-party data practices.

11. Use by Business and Professionals Only

Viridium.AI’s Website and Services are intended for business and professional use only.

We do not knowingly collect, use, or process personal information from children. If we become aware that a minor has provided us with personal information, we will take appropriate steps to delete it.

If you believe that we may have inadvertently collected information from a minor, please contact us at globalDPA@viridum.ai so we can take the necessary action.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, legal requirements, or industry standards. When we make significant changes, we will notify you by:

• Posting the updated Privacy Policy on our Website with a revised “Last Updated” date
• Providing additional notice via email or other communication channels, where required by law

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal information. Your continued use of our Services after any updates constitutes acceptance of the revised policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us at:

Viridium.AI, Inc. Email: globalDPA@viridum.ai

We will make reasonable efforts to respond to inquiries and requests in accordance with applicable data protection laws.